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Tag Archives: productivity

My New Year's Tech Resolution: Quitting Real-Time

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Let’s take a long trip back in time.  Let’s remember a world where you were running a little late for a dinner date with friends, and you just showed up a bit late, no texts.  You got to the restaurant and didn’t check-in on Facebook, Yelp, or FourSquare (oh, and you didn’t even use Yelp to find the restaurant, or double-check that it has 4 stars, you just heard about it from a friend).  When the menu arrived, you read it, picked the item(s) that looked good, and placed your order, and if you wanted to know what was the most popular, you asked the waiter.  While waiting for the food, you drank wine and chatted with your friends.  When the meal arrived, you didn’t take a picture of it (or apply a filter) and shared with others.  If the service was lousy, you told the manager, not your Followers or Friends.  When you finished up the meal, you drove home, without using crowd-sourced GPS to get there.  And as a final note, at no point in the meal did you get interrupted by others sharing equally unimportant minutia with you, but if they really *really* needed to track you down, maybe you got a call.

If you are under 25 and reading this, the above probably sounds like a nightmare, but trust me, it wasn’t.

I think it’s time to admit that living in “real-time” is a bit of a disaster, and there’s tons of studies arising that lend evidence to social media (among other things) as problematic to society (here’s a funny take, but full of facts on the topic).  But you really don’t need the studies, just some common sense.  We’ve evolved over millions of years (or, as they teach in several US States – a few thousand plus some fairy dust) and until the last half a decade, the only thing that was really crucial to do in real-time was running from sabre-tooth tigers, which we were actually pretty good at.

Since I started writing this a few minutes ago I’ve received two texts and one IM – every one of which disrupted my writing and thinking.  Thankfully I had already closed my email client (something I plan to do much more frequently), and I have push notifications OFF for Facebook and Email on my phone.  But that’s a core to it: we’ve somehow made ourselves constantly interruptible, and I can’t see how anything good comes of it.  How do you think deeply on anything if your pocket is buzzing, the corner of your screen is flashing, and other little whooshing and tweeting sound effects keep rolling by.

If you are reading this and thinking “that guy’s just an old-fuddy-duddy” (which, to be fair, no young person today would ever actually say), and you are also patting yourself on the back because YOU are a great multitasker, go take a break from this piece, google “multitasking myths” (or just read this) and then come on back.  Bummer, eh?

And it’s not just about getting stuff done, as that too is just massively overrated.  It’s about a lack of peace and calmness. When do we take time anymore just to do nothing.  Even standing in line for a coffee (which is, of course a take out coffee, since there’s no time to just sit in a cafe and enjoy a hot cup of coffee in a real cup) everyone’s on their phones, doing stuff.  The human brain actually needs time, every day, just to do nothing and process all of the events that are transpiring (great article here on “doing nothing”).

So what am I doing?  Focusing on purposeful activity, single-tasking, and shutting down virtually anything that expects me to deal with it imminently, as there are truly very few events which can transpire that I must reply to in real-time.  Somehow I doubt this will negatively impact either my professional or personal life in any way.   This doesn’t mean I won’t use services like Yelp, Twitter, Facebook, IM, and the like – it just means I’m getting a lot more comfortable turning them off for long stretches.

My focus in 2013: Enjoying the moments, and having them for myself – not others.  Enjoying the view, not the retweets of the photos. Enjoying the funny/cute/silly kids, not worrying about grabbing the camera, nor counting the likes or comments.  Enjoying walking into an unknown restaurant, ordering anything I like, getting delighted by it, and telling a friend about it some other time.  Sorry real-time, I’m pushing pause.

We Need a Digital Do Not Disturb System

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I don’t need to write much “backstory” on this one.  Thanks to the technologies that pervade our lives, we are in a hyper-connected world.  But methinks it’s too much, and the blame lies solely on us, but all of us and in two different ways.

  1. We let ourselves get interrupted.  Multitasking is basically a lie, nobody’s good at it, and it’s proven unproductive.  If you have multiple windows doing different things, bottom line is you are getting less done.  Further, we leave our ringers on, have pop-up alerts for lots of things (from meeting notifications to Twitter DMs), leave our chat/IM programs open, have email checking once a minute, etc.
  2. We interrupt others.  Sending a chat request, a text message, a DM, etc is, in effect, an interruption on someone else’s time.  I loved Jeff Jarvis’ post on how we need to redefine “rude”.  The problem right now is, we’ve all accepted so many interruptions as “the norm” that we are imposing it upon others, and expecting them to react to our whims.

We need to fix this, and soon.  And I don’t mean for the “decreased productivity” factor – Americans especially have gotten far too focused on how productive we all are.  Here was Bobby Kennedy’s famous quote on measuring productivity:

“Too much and too long, we seem to have surrendered community excellence and community values in the mere accumulation of material things. Our gross national product … if we should judge America by that – counts air pollution and cigarette advertising, and ambulances to clear our highways of carnage. It counts special locks for our doors and the jails for those who break them. It counts the destruction of our redwoods and the loss of our natural wonder in chaotic sprawl. It counts napalm and the cost of a nuclear warhead, and armored cars for police who fight riots in our streets. It counts Whitman’s rifle and Speck’s knife, and the television programs which glorify violence in order to sell toys to our children.

“Yet the gross national product does not allow for the health of our children, the quality of their education, or the joy of their play. It does not include the beauty of our poetry or the strength of our marriages; the intelligence of our public debate or the integrity of our public officials. It measures neither our wit nor our courage; neither our wisdom nor our learning; neither our compassion nor our devotion to our country; it measures everything, in short, except that which makes life worthwhile. And it tells us everything about America except why we are proud that we are Americans.”

I think we’ve all tolerated these interruptions because we are chasing these false ambitions, and perverting the concept of productive to “work all the time, letting anything interrupt me, because it makes me seem/feel busier and therefore more important and more productive.”  I suggest we stop it.  And, since I’m human too, I’m going to state that I am fairly guilty myself, but I’m working on it.

I want a “do not disturb” app.  I want it to run on my desktop, iPad, iPhone, and laptop.  I want it to let me control when I’m interruptible and when I’m not.  I want it to work in a “polite” way, so nobody thinks I’m avoiding “them” but can be properly informed that I’m using this block of time to work on something specific.  I want it to let someone override in case of emergency, and I want it to mesh with my schedule.  I don’t need it to be very “smart”, it doesn’t have to “learn”, it just has to work.  And yes, I know it’s impossible, and this is unicorn territory.

But what I can do in the meantime…

  • Shut down Tweetdeck and start using Twitter when I want to, not worrying that I’ll “miss something” because in all truth, real-time is irrelevant for 99% of our personal and professional lives (unless you are actually in the media).
  • Turn off all notifications on my iPhone.
  • Close Skype and Adium except for when I want to chat with someone (which I’ve hopefully scheduled already).
  • Close mail, only checking it a few times a day – and move all “rapid back & forth” email conversations to the phone.

I have no idea how to do the above 4 things and actually make it work, but I’m going to try.

ps – my official interruption count while writing this was: 3 incoming texts, 1 twitter DM, 1 Skype instant message, 1 appointment reminder, and a Words With Friends update (I won – yeah, baby!).

Introducing NudgeMail!

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I am so excited to announce Stage Two Labs newest creation: NudgeMail.

NudgeMail is the world’s first fully email-based reminder system. There is nothing to download, nothing to install and no username or password to remember. NudgeMail works on all connected devices and all email clients.  It’s simple, refined, elegant, powerful, and I’m loving it.  Seriously.

We’ve been testing it for a few months now, and in that time NudgeMail has simplified my email and my life. In the past, my inbox would be overflowing with hundreds of emails, the great majority of which I needed to deal with later.  Now?  My inbox sits with an average of 12-25 emails pending, with only 4 of them being more than 2 weeks old.

I can’t prove it, but I can certainly claim anecdotally that seeing an inbox with no scrollbars makes me feel like I’m in much more control over my time than I was before.  It’s a great feeling.

I recognize that some people like things like tasks, calendars, apps, widgets and external reminders. More power to them. I also know that there are many people like me who can’t make these other reminders work, but they can get email to work. My hope is that NudgeMail provides real value and benefits to people who need to organize their inboxes and their work flows.

For more on the story of how/why we launched NudgeMail, read here.  For a bit more on the design philosophy behind the product, read this.  For some third party opinions, you can read more about NudgeMail at the New York Times, Geek.com, Mark Evans Tech, TechVibes (includes a video interview with Adam and myself), and CNET.